Guidelines for Authors

Manuscript Submission Overview
Manuscript Preparation
Supplementary Materials
Original Images for Blots and Gels Requirements
Research and Publication Ethics
Authorship
Copyright/Open Access
Reviewer Recommendation
Conflict of Interest
Editorial Process and Peer-Review
Editorial Independence
Process for in-House Submissions
Promoting Equity, Diversity and Inclusiveness within JIN
Special Issues & Supplements Policy
Refund Policy

1. Manuscript Submission Overview

1.1 Types of Publications

Manuscripts submitted to the Philippine Journal of Veterinary Medicine (PJVM) should not be under consideration for publication in another journal or have already been published in another journal. The main article types considered for publication are:

Research Article: Full detailed reports of the authors’ own original research. An introduction, a methods section, a results section, and a discussion section are usually included in an article. Detailed results are presented in which all research questions or hypotheses are addressed.
Short communication: Brief reports of original research that do not warrant a full-length research article. Short communications typically have a word count restriction and might not contain all of a research article’s sections, like the entire methods section.
Case Report: Brief accounts of a single unusual or exceptional case. Case reports provide essential information regarding clinical practice and can be used to generate hypotheses for future research.
Review: Provides an in-depth analysis of a current, relevant topic in light of how previous research has addressed related research questions and hypotheses. They are frequently written by experts in a particular field who have written at least five (5) original research articles in scientific journals on the particular topic. Reviews are frequently widely read and highly cited (e.g., by researchers seeking a comprehensive introduction to a field). Approximately 60 primary research articles are cited in most reviews.

1.2 Accepted File Formats

Authors must use the Microsoft Word template that is available on our website to create their manuscripts. If you are having difficulty meeting this requirement, please send an email to the Editorial Office (pjvm.uplb@up.edu.ph) . Accepted file formats are:

Microsoft Word: Before submitting, manuscripts need to be combined into a single file. The PJVM Microsoft Word template file must be used when creating manuscripts in Word.

Figures: Please save and submit figures as jpg. or tif. files (see below Link to 2.2.5 for further details).

Supplementary Materials: These materials may be in any format, but authors are encouraged to use common, non-proprietary formats whenever possible (see below Link to 3 for more information).

1.3 Submission Process

Manuscripts that are prepared for submission should be accurate in their scientific content and free of grammatical, spelling, and other English language mistakes.

Manuscripts that are properly formatted should be sent to the Editorial Office via this link ONLY. Figures and tables should be inserted into the main text near their first citation and numbered sequentially.

During the submission and peer-review process, the manuscript is the responsibility of the submitting author, who is usually also the corresponding author. The submitting author must make sure that all eligible co-authors are listed in the author list and that they have all read and approved the manuscript version that has been submitted.

The authors are encouraged to submit their ORCID numbers. By including ORCID identifiers in publication metadata and displaying them on final publications, PJVM makes it easy to track the contributions of authors, reviewers, and all of their name variations to a single body of work.
When a manuscript is submitted, the corresponding author will receive a response within a few days regarding the suitability of the manuscript for publication in PJVM. All manuscripts that passed the desk check will be sent out for peer review, and the final acceptance or rejection will be decided by the reviewers and academic editor.

2. Manuscript Preparation

2.1 General Guidelines

2.1.1 Title Page

General information about an article and its authors is presented on a manuscript title page and usually includes the article title, author information, sources of support, word count, and sometimes the number of tables and figures.

Title. The title of your manuscript should be concise, specific and relevant. When including gene or protein names, the abbreviated form should be used rather than the full name.

Author information. The full first and last names of the authors must be provided. Initials can be added for any middle names. The PubMed/MEDLINE standard format is used for affiliations: complete address information, including city, zip code, state/province, and country. Author affiliations are denoted by numbers (not symbols), and equal contributions are denoted by †. At least one author should be listed as the corresponding author, and the affiliation section should conclude with that author’s email address and other information. The listing of authors’ Open Researcher and Contributor Identification (ORCID) is encouraged by PJVM.

Author contributions. To be considered an “author” of a published study, one must have made significant intellectual contributions to the work. Indicate author contributions based on the (CreDiT) “CRediT – Contributor Roles Taxonomy” (https://credit.niso.org/). (See more details on section 6. Authorship)

Term	Definition
Conceptualization	Ideas; formulation or evolution of overarching research goals and aims
Methodology	Development or design of methodology; creation of models
Software	Programming, software development; designing computer programs; implementation of the computer code and supporting algorithms; testing of existing code components
Validation	Verification, whether as a part of the activity or separate, of the overall replication/reproducibility of results/experiments and other research outputs
Formal analysis	Application of statistical, mathematical, computational, or other formal techniques to analyse or synthesize study data
Investigation	Conducting a research and investigation process, specifically performing the experiments, or data/evidence collection
Resources	Provision of study materials, reagents, materials, patients, laboratory samples, animals, instrumentation, computing resources, or other analysis tools
Data curation	Management activities to annotate (produce metadata), scrub data and maintain research data (including software code, where it is necessary for interpreting the data itself) for initial use and later re-use
Writing – original draft	Preparation, creation and/or presentation of the published work, specifically writing the initial draft (including substantive translation)
Writing – review and editing	Preparation, creation and/or presentation of the published work by those from the original research group, specifically critical review, commentary or revision – including pre- or post-publication stages
Visualization	Preparation, creation and/or presentation of the published work, specifically visualization/data presentation
Supervision	Oversight and leadership responsibility for the research activity planning and execution, including mentorship external to the core team
Project administration	Management and coordination responsibility for the research activity planning and execution
Funding acquisition	Acquisition of the financial support for the project leading to this publication

Sample CRediT author statement

Original: S.C.P. and S.Y.W. conceived and performed experiments, wrote the manuscript, and secured funding. M.E., A.N.V., and N.A.V. performed experiments. M.E.V and C.K.B. provided reagents. A.B., N.L.W., and A.A.D. provided expertise and feedback.

Revised: Conceptualization, S.C.P. and S.Y.W.; Methodology, A.B., S.C.P., and S.Y.W.; Investigation, M.E., A.N.V., N.A.V., S.C.P., and S.Y.W.; Writing – Original Draft, S.C.P. and S.Y.W.; Writing – Review & Editing, S.C.P. and S.Y.W.; Funding Acquisition, S.C.P. and S.Y.W.; Resources, M.E.V and C.K.B.; Supervision, A.B., N.L.W., and A.A.D.

The final manuscript must be reviewed and accepted by all authors. If a manuscript’s list of authors needs to be changed after it has been submitted but before it is published, the corresponding author must contact the editorial board and explain why the change is necessary.

The corresponding author will be required to confirm in writing that all other authors previously listed on the manuscript have given their consent to the proposed change in authorship if it is deemed appropriate and in keeping with the guidelines given above. When an author is added or removed from the list, PJVM will contact each person affected individually.

Ethics approval and consent to participate. In this section, please add the Institutional Review Board statement and approval number for studies involving humans or animals, respectively. Please submit an electronic copy of the approval letter to the editorial board.

Acknowledgment. This section allows you to acknowledge any assistance that is not covered by the author contribution or funding sections. This may include administrative and technical assistance, as well as in-kind donations (for example, materials used in experiments).

Funding. List funding sources. As this section contains important information and many funding bodies require inclusion of grant numbers here, please check carefully that manuscript details are accurate and use standard spelling of funding agency names.

Conflict of interest. All papers must include this section. Please use the phrase “The authors declare no conflicts of interest statement” or “The author declares no conflicts of interests” if there are no conflicts to disclose. The text in this section should correspond to the text in the Declaration of Interests form included in the publishing agreement.

Word count. A word count for the paper’s text, excluding the abstract, acknowledgements, tables, figure legends, and references, enables editors and reviewers to determine whether the information presented in the paper justifies the length of the paper and whether the submitted manuscript complies with the journal’s formatting requirements and word limits. The same applies to a separate word count for the abstract.

Specification of number of figures and tables. These numbers enable editorial staff and reviewers to verify that all figures and tables were included with the manuscript.

Disclosure of relationships and activities. Disclosure information for each author must be included in the manuscript. The ICMJE has created a uniform Disclosure Form for use by ICMJE member journals (www.icmje.org/coi_disclosure.pdf), and it encourages other journals to use it as well. Despite the form’s accessibility, editors may insist on a ‘disclosure of relationships and activities’ on the title page of the manuscript or in another section titled “Disclosure” in order to avoid having to collect forms from all authors before making a decision, or to spare readers and reviewers the time-consuming task of reading each author’s form.

Abstract

Maximum word count for the Abstract is 200. Abbreviations that appear only once should be defined in full, unless they correspond to a gene name. If an abbreviation appears multiple times, the definition should be provided once and then used throughout the abstract. Please do not include references, figures or tables, websites, equations, or other graphical elements.

The abstract must include the following separate sections:

Background: The context and purpose of the study.

Methods: How the study was performed and statistical tests used.

Results: Succinct presentation of key results; please include sample sizes throughout.

Conclusions: Brief summary and potential implications.

Keywords

Immediately after the abstract, provide 3–5 keywords, avoid general and plural terms and multiple concepts (avoid, for example, ‘and’, ‘of’).

2.1.2 Main Text

Introduction

Give the work’s goals and enough background information to explain why it was done and what hypotheses were tested, but don’t do a detailed literature review or a summary of the results. The information in this section should always be referenced and should discuss the literature.

Materials and Methods

The materials employed and procedures carried out should be described in sufficient detail to enable others to replicate and expand upon published results. New methods and protocols should be described in detail, whereas well-established methods may be briefly described and appropriately cited. Methods that have already been published in detail elsewhere should not be described in detail, and detailed descriptions of commonly used techniques should be avoided. SI Units should be used throughout the text. Animal experiments must adhere to accepted ethical standards.

In statistical analyses, the name of the statistical test that was used, the number of analyses, the comparisons that were of interest, the alpha level, and the actual p-value for each test should all be stated. It should be clear which statistical test was used to generate each p-value. On graphs, error bars must be legibly labeled, and it must be specified whether the number immediately following the ± sign represents a standard deviation or a standard error. Only statistically significant results should be referred to as “significant,” and the appropriate p-value should be included. Graphs and tables should use significance indicators, which should be described in the figure or table legend and explicitly state which groups are being compared. Describe any statistical software that was used to conduct analyses.

Results

Include a brief summary of the information presented in each display item (figures and tables). Excessive elaboration of data displayed in display items is discouraged. Numerical data should be analyzed using the appropriate statistical tests outlined in the section on Experimental Design and Statistical Analysis. Authors must provide detailed information for each statistical test used. If additional references are required to support the results, they can be added to the Discussion section.

Reproducibility of Results and Statistical Analysis:

When data are submitted for publication, it means the authors are certain that the data can be reproduced. The significance of the results should be determined using the appropriate statistical analysis. Only once this has been determined should the term “significant” be used. The probability of the significance should be stated.

Discussion

This section should discuss the significance of the study’s findings rather than simply restating them. A combined Results and Discussion section is allowed in Short Communications. Avoid excessive citations and discussions of published literature.

Conclusions

This section is mandatory for all submissions.

2.1.3 Cover Letter

Briefly describe the study that is being submitted, state that it is an original study presenting novel work, state that it has not been submitted to or accepted by any other journal, state that it has been approved by all authors, state that you have obtained ethics approval and written informed consent, and state whether or not any of the authors have a conflict of interest.

2.2 Format of Manuscript

2.2.1 General Formatting Guidelines

Make sure the manuscript is saved as a Microsoft Word document (and not a text file or any other format) after formatting, revising, and correcting it. It is important that manuscripts should be written in clear, concise American English and should be submitted free of grammar, spelling or scientific errors. Please do not send any other revised versions of the same document after submitting the manuscript. Such documents will not be used.

If you are including previously published text, tables, or figures, please obtain permission from the publisher.

If you are referring to previously published text, figure, or table, please include the following comment in the text, figure, or table legend: “Reproduced with permission from, (ref #)”.

All terms such as et al, in situ, in vitro, in vivo, etc. should be italicized.

Please refrain from using automatic numbering in the table of contents, titles, subtitles, or references. Due to Microsoft Word’s proprietary numbering system, documents created in that program cannot be exported to HTML. Please disable automatic numbering and manually number text-numbered items.

All supplementary materials (if any) must be submitted as separate files. All supplementary figures and tables must be referred to by sequential numbers in text.

There should be no footnotes throughout the text. All footnotes must be included at the end of the references and referred to sequentially in both text and footnotes by superscripted numbers.

All files must be scanned for viruses prior to submission.

Page Layout: General.
Century Schoolbook. Font size 10.5. 1.2 line spacing. Alignment Justified.
The first line indents 2 characters of a new paragraph.
Sub-headings and general headings should be presented in upper case letters (capitalize the initials of all substantives).
Use American English spelling throughout your manuscript.
Do not use page breaks in your manuscript.
Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, …), 1.2, etc. Use this numbering also for internal cross-referencing: do not just refer to ‘the text’. Any subsection may be given a brief heading.

Notes:

Place a hard return after each paragraph.
Please number references sequentially throughout the text and enclose them in parenthesis at the end of sentences.

2.2.2 References

The references are listed in numerical order. Only those citations that are necessary for the presentation should be included in the reference list.
Please make sure that all references are correct and that they are all cited in the text.
Please list all authors’ names.
Please list the standard journal title, do not abbreviate the page number.
Use the [number] for the references in the text.
Use the APA style: (https://endnote.com/style_download/apa-7th-american-psychological-association-7th-edition/)

(1) Journal:

[1] Edwards, A. A., Steacy, L. M., Siegelman, N., Rigobon, V. M., Kearns, D. M., Rueckl, J. G., & Compton, D. L. (2022). Unpacking the unique relationship between set for variability and word reading development: Examining word- and child-level predictors of performance. Journal of Educational Psychology, 114(6), 1242–1256. https://doi.org/10.1037/edu0000696

(2) Book:

Authored book:

[1] Kaufman, K. A., Glass, C. R., & Pineau, T. R. (2018). Mindful sport performance enhancement: Mental training for athletes and coaches. American Psychological Association.https://doi.org/10.1037/0000048-000

Edited book chapter:

[2] Zeleke, W. A., Hughes, T. L., & Drozda, N. (2020). Home–school collaboration to promote mind–body health. In C. Maykel & M. A. Bray (Eds.), Promoting mind–body health in schools:

Interventions for mental health professionals (pp. 11–26). American Psychological Association. https://doi.org/10.1037/0000157-002

(3) Web page:

[1] Center for Systems Science and Engineering. (2020, May 6). COVID-19 dashboard by the Center for Systems Science and Engineering (CSSE) at Johns Hopkins University (JHU). Johns Hopkins University & Medicine, Coronavirus Resource Center. Retrieved May 6, 2020, from https://coronavirus.jhu.edu/map.html

2.2.3 Abbreviations

Chemicals should be named according to the guidelines provided by Chemical Abstracts Service.
Where possible, use accepted abbreviations. Unless you are making claims about a specific brand or formulation, always use the generic name of any drug.
When they are used for the first time in the manuscript, new abbreviations must be defined.

2.2.4 Tables

Each table must be numbered in accordance with the order in which it appears in the text (Table 1, Table 2, etc.) and placed within the body of the text just after its first citation.
No tables should be submitted in any other format, including an image, Excel file, PDF file, etc.
Each table must be a real table with columns, rows and cells.
Do not use tab to create tables.
Information should each be contained in a separate cell.
Tables must have sequential numbers both in the text and in the table title.
Don’t use any other numbering system besides 1, 2, etc.
There should be a brief title for each table. Any additional text should be placed at the table’s bottom rather than in the title.
Please use sequential superscripted numbers to identify any notation within the table, rather than other symbols like a, #, etc.
Cite sources in the right column using the numbers listed in the reference section. Avoid using et al. with the author’s name.
Avoid abbreviations in tables. If abbreviations are used, please list them below the table such as IFN: interferon.

2.2.5 Figures

Figure File Requirements

File type: .tif, .jpg.

Image resolution: Figures should be submitted at a high resolution with atleast 300 dpi. We do not accept 72 dpi web-quality graphics (usually jpg or gif format) in which the colors are not realistic, the text is illegible, or where the images are pixelated. It is important to stress that the objective is to obtain the highest quality images available.

Color space: RGB (not CMYK).

Alpha channels: None.

Figures should have large letters, numbers, and symbols that are clear and consistent.
For legibility, the font used within the figure should be at least 10 points. When labeling units of measurement, use AMA Style for unit abbreviations so that they match the text and the legend.
Solid lines should never be broken up. Any lines in the graphic must be at least 2 points wide.
Figures should not include trial logos.
Figures must be designed with the PDF layout in mind. Individual figures should not be more than one page long and have a width of one column (85 mm) or two columns (180 mm).
All figures should be inserted into the main text near their first citation and numbered in the order in which they appear (Fig. 1, Fig. 2, etc.). Additionally, a separate file for figures can be provided during submission.

It is recommended that you follow the WCAG guidelines: https://www.w3.org/TR/WCAG21/#comparison-with-wcag-2-0

Photomicrographs and clinical and diagnostic images requirements:

Photomicrographs should have internal scale markers. Photomicrographs should have symbols, arrows, or letters that contrast with the background. Explain the internal scale of photomicrographs and identify the staining method.

Send high-resolution photographic image files for radiological and other clinical and diagnostic images, as well as images of pathology specimens or photomicrographs. Before and after photos should be taken with the same light intensity, direction, and color.

Original images for blots and gels requirements:

Authors must provide the original, uncropped and unadjusted images supporting all blot and gel results reported in an article’s figures and supporting information files.

Please create a zip folder that contains all the original blot and gel images contained in the manuscript’s main figures and supplemental figures. Authors should label each lane or loading order and annotate each original image that corresponds to the figure in the main article or supplementary materials.

All labeling and annotation should be done without obscuring any data or background bands. All experimental samples and controls used in a single comparative analysis should be run on the same blot/gel image. The images should not be spliced together to show the results.

Figure Label & Panel Label

Use the figure label with the format: Fig. 1, Fig. 2, Fig. 3, etc.
Use the panel label with the format: (A), (B–D), (a), (a,b), etc.
Figure legends begin with the term Fig. in bold type, followed by the figure number, also in bold type.
Figure parts should be clearly labeled. Letters and labels must be consistent in size and style within each figure and, where possible, across figures.
Reduce the amount of space between and within individual figure panels.
Authors are strongly encouraged to limit the number of panels per figure to 6.

Figure Legends

Give the figure a brief title (in the legend, not on the figure itself), as well as a brief but thorough explanation that will allow readers to understand it without needing to refer to the text, unless a comparable explanation has already been provided in another figure.
Statistical tests used should be described in each figure legend.
All symbols used (arrows, circles, etc.) must be explained.
At the end of each legend, all acronyms used in the figure should be listed.
If previously published figures are used, written consent from the original publisher (or copyright holder, if not the publisher) is required.
If the figure has been previously published, cite the figure source in the legend.

In-text Citations

Cite figures with the format: Fig. 1A, Fig. 1B, Fig. 2, Fig. 3, etc.
Cite figures in ascending numeric order when they first appear in the manuscript file. Figures are inserted into the text of the article in the same order as their first citation and caption.
If the first mention of each whole figure is in numerical order, then lettered subparts of those whole figures may be cited in any order within the text. For instance, as long as Figs. 1 and 2 have already been referenced, you can cite any subsection of Fig. 3 in any order (for instance, Fig. 3C before Fig. 3A).
Continue the sequential numbering of the main text if your article has an appendix with one or more figures. Cite appendices using the format “Appendix Fig. 1, Appendix Table 1, etc.” Do not number the appendix figures, “A1, A2, A3, etc.”
Supplemental materials should be cited as “Supplementary Fig. 1, Supplementary Table 1, etc.”

2.2.6 Label Styles, Units and Symbols

Labels must be phrased in accordance to the manuscript, and free of spelling and other language errors.

*: Correspondence.

†: These authors contributed equally.

§: The author’s own special request.

The SI system of units is preferred.

Note:

Always use a leading zero (0) before decimal points: 0.5 NOT .5.

Decimal points must use a full stop/period (.) NOT a comma (,).

A space must be inserted before measurement units: 100 bp NOT 100bp, 10 mm NOT 10mm, 1 h NOT 1h.

3. Supplementary Materials

During the manuscript submission process, extra information and files can be uploaded as “Supplementary Files”. The referees will also have access to the supplemental files as part of the peer-review procedure. Any file format is acceptable, but whenever possible, we advise using open, widely used formats.

4. Original Images for Blots and Gels Requirements

Original, uncropped, and unadjusted images should be uploaded as Supporting Information files at the time of initial manuscript submission in order to ensure the integrity and scientific validity of blotting techniques (including, but not limited to, western blots) and gel data reporting.

It is advised to include all of the original images reported in the main figure and supplemental figures in a single PDF file or zip folder. Each original image that corresponds to a figure in the main article or supplemental materials should have annotations, and each lane or loading order should be labeled. The same blot/gel image should be used to analyze all experimental samples and controls used in a comparative analysis. Different images should not be spliced together to illustrate the results.

5. Research and Publication Ethics

5.1 Research Ethics

In the Methods section of your manuscript, you must include the appropriate ethics declarations if your research involves either human or animal subjects.

5.2 Publication Ethics Statement

PJVM abides by the recommendations made by the International Committee of Medical Journal Editors (ICMJE) and the Committee on Publication Ethics (COPE) for the conduct, reporting, editing, and publication of scholarly work in medical journals.

Publication of a scientific article is the means by which the contribution of scientists is recognized. Along with this recognition, the authors of a scientific article bear the responsibility to make certain that their contribution is original, reproducible, and clearly and honestly represented. During the peer-review process, it is not always possible to detect the incorrect nature of a data set. possible to detect erroneous nature of a set of data during the peer-review process. Therefore, it is vital that all authors carefully review the accuracy of the data that they present.

Authors of the manuscript are obligated to:

Refrain from plagiarizing (submitting the work of others, in whole or in part).
Avoid fabricating (falsifying) information.
Refrain from deceit (changing or omitting information).
Avoid submitting information that has been previously published or is being considered for publication in another journal.
Describe the work accurately.
Provide the information required for other investigators to duplicate the data.
Include all data, even if it does not support a specific hypothesis.
Include all pertinent references and contributions made by other researchers that help to interpret the findings.
All materials used should be listed with their sources.
Make all products, including DNA, clones, cells, proteins, and other types of material they describe, available to other researchers. This should be done in a way that allows for the replication of published data and the testing of alternative theories.
Observe the guidelines outlined in the Recommendation for the Conduct of Clinical Research and the Declaration of Helsinki.
Utilize laboratory animals for research in accordance with NIH and their institution’s policies and guidelines.
Utilize recombinant DNA for the research in accordance with NIH and institutional policies.
The editors of this journal must be notified right away if errors and inaccuracies are discovered by the authors after the publication of their paper so that the proper action can be taken.

5.3 Borders and Territories

Potential disputes over borders and territories might be especially pertinent for authors when describing their research or in a correspondence address for an author or editor, and such issues should be respected. When there is a potential or perceived disagreement or complaint regarding a piece of content, the editorial team will work to find a solution that is acceptable to all parties.

Regarding jurisdictional assertions in published maps and institutional affiliations, PJVM maintains its neutral position.

5.4 Citation

The claims made in articles must be supported by references to appropriate and pertinent literature. When putting together their manuscript, authors should keep the following recommendations in mind:

If a sentence in the manuscript relies on information from somewhere other than the authors’ original research or ideas, it needs to be cited.
Unless they have read the cited work, authors shouldn’t copy references from other works.
Authors must make sure their citations are accurate (i.e., they must make sure the citation supports the claim made in their manuscript and should not represent another work incorrectly by citing it if it does not support the point the authors wish to make).
Unread sources shouldn’t be cited by authors.
PJVM forbids using unethical methods to artificially increase the number of citations for themselves, their Friends, etc.
Wherever possible, authors should avoid citing unreviewed sources (such as undergraduate theses, personal communications, and commentaries).
Advertorial content and advertisements should not be cited by authors.

6. Authorship

6.1 Author Contributions

To be considered an “author” of a published study, one must have made significant intellectual contributions to the work. Indicate author contributions based on the (CreDiT) “CRediT – Contributor Roles Taxonomy” (https://credit.niso.org/).

Term	Definition
Conceptualization	Ideas; formulation or evolution of overarching research goals and aims
Methodology	Development or design of methodology; creation of models
Software	Programming, software development; designing computer programs; implementation of the computer code and supporting algorithms; testing of existing code components
Validation	Verification, whether as a part of the activity or separate, of the overall replication/reproducibility of results/experiments and other research outputs
Formal analysis	Application of statistical, mathematical, computational, or other formal techniques to analyse or synthesize study data
Investigation	Conducting a research and investigation process, specifically performing the experiments, or data/evidence collection
Resources	Provision of study materials, reagents, materials, patients, laboratory samples, animals, instrumentation, computing resources, or other analysis tools
Data curation	Management activities to annotate (produce metadata), scrub data and maintain research data (including software code, where it is necessary for interpreting the data itself) for initial use and later re-use
Writing – original draft	Preparation, creation and/or presentation of the published work, specifically writing the initial draft (including substantive translation)
Writing – review and editing	Preparation, creation and/or presentation of the published work by those from the original research group, specifically critical review, commentary or revision – including pre- or post-publication stages
Visualization	Preparation, creation and/or presentation of the published work, specifically visualization/data presentation
Supervision	Oversight and leadership responsibility for the research activity planning and execution, including mentorship external to the core team
Project administration	Management and coordination responsibility for the research activity planning and execution
Funding acquisition	Acquisition of the financial support for the project leading to this publication

Sample CRediT author statement

The corresponding author will have to confirm in writing that all of the other authors who were previously listed on the manuscript agree to the proposed change in authorship if it is deemed appropriate and follows the above rules. When an author is added or removed from the list, PJVM will contact each person affected individually.

6.2 Acknowledgment

The “Acknowledgements” section should include a list of all contributors who don’t fit the bill as authors. Examples of people who might be acknowledged include someone who only offered writing or technical support, or a department chair who only offered general assistance.

6.3 Authorship Change

The corresponding author shall ensure that the list of authors is accurate at the time of initial submission. Requests for author changes, such as adding or removing authors, changing author names, or making contributions, must be accompanied by a letter from all authors indicating their consent to the changes. Additionally, new authors must attest that they fully adhere to the journal authorship guidelines.

7. Copyright/Open Access

Starting in 2023, PJVM articles will be available online, and will be browseable and searchable. All PJVM papers are published as Open Access articles under the unrestrictive CC-BY license. The copyright is retained by the author(s).

Articles will be available as advanced online publications upon acceptance. Accepted articles from January – June and July – December, will be published as part of issues 1 and 2, respectively.

UP CVM will insert the following note in the footer of the first page of the published text:

8. Reviewer Recommendation

Authors may suggest two peers who may be asked to review the manuscript they have submitted. Reviewers who are suggested should be authorities in their fields and be able to give a fair evaluation of the manuscript. Please be mindful of any potential conflicts of interest when suggesting reviewers. The following are just a few examples of conflicts of interest:

the reviewer being aware of your submission beforehand.

Any of the authors and the reviewer have recently worked together.

Nominees who attend the same university as any of the authors are prohibited.

Nominate peers who you do not want to read your manuscript (opposed reviewers), if possible.

Please take note that the Editors are not required to accept or reject any suggested or opposing reviewers for your manuscript.

Before reaching out to reviewers, journal editors will check to see if there are any conflicts of interest and will pass over those with competing interests. It is requested of reviewers to disclose any conflicts of interest. The editorial team will abide by opposing reviewer requests so long as they do not obstruct the fair and complete evaluation of the submission.

9. Conflict of Interest

Any competing interests that might affect the publication of a study must be disclosed by authors, reviewers, and editors. Any personal, political, academic, or financial ties, such as reimbursement for salaries, equipment, or supplies, or a personal belief that may influence the authors’ objectivity and motivation, and thus the data interpretation, constitute a conflict of interest. A few examples are competing patents, grants, funding, employment, personal relationships, and strong ethical beliefs. The integrity and reliability of the science in the study, as well as in other, unrelated studies published in the same journal, could be compromised without disclosure of any such conflicts. It is best to include statements of competing interests for public funding sources, including governmental entities, nonprofit organizations, and academic institutions.

Even if the author believes that competing interests did not influence the work, they must be disclosed in the cover letter and manuscript at the time of submission. If there is no conflict, this must also be stated clearly in the manuscript: “Conflicting interests”: the authors declare they have no competing interests. In addition, all authors should verify its accuracy. If there is a conflict of interest, please note it in the section titled “Competing interests.” Examples of conflict of interest statements include, “The present study was supported by Jones Women’s University, grant number 12345,” “XY University provided a graduate scholarship to Dr. Jones,” and “ABC Company, city, country, kindly provided the compound xyz.” After a manuscript has been accepted, the authors may be required to confirm, update, or provide additional information regarding disclosure statements. The website http://www.icmje.org provides additional information regarding conflict of interest declaration requirements.

External peer-reviewers are required to disclose any conflicts of interest that might influence their judgment of the manuscript and, if they feel it is appropriate, should abstain from reviewing a particular manuscript. If a competing interest of this nature is disclosed, the journal editor will decide whether the reviewer’s comments should be acknowledged or how to interpret them in light of the disclosure.

10. Editorial Process and Peer-Review

To ensure the highest level of quality, the PJVM Editorial Board employs a strict and blind peer-review system. Scholars and researchers handle peer review.

11. Editorial Independence

Editorial independence requires that the decision to accept or reject a manuscript be based solely on the article’s scientific merit and not on any other considerations, such as pressure from the publisher on the journal editor. This indicates that the Editor is free to make decisions without being influenced by any influential individuals or organizations.

12. Process for in-House Submissions

PJVM prohibits editorial staff or editors from processing their own academic work. The Editor or members of the Editorial Board may occasionally (no more than one article per issue) submit their own manuscripts for consideration for publication in the journal. In these cases, the peer-review process will be overseen by alternate Board members. At least two independent outside reviewers will be assigned to each submission. The submitting Editor/Board member will be excluded from the decision-making process. Other Editorial Board Members who do not have a conflict of interest with the author will make decisions.

Guest Editors should avoid conflicts of interest with authors whose work they are evaluating (for example, if they are from the same institution or collaborate closely). Final acceptance decisions for submitted papers will be made by the Editor-in-Chief or a suitable Editorial Board member in this case.

This section is mandatory for all papers. If there are no interests to declare, please use the following wording: “Given his/her role as [Guest] Editor [in Chief], <NAME of Editor> had no involvement in the peer-review of this article and has no access to information regarding its peer-review. The entire editorial process for this article was delegated to NAME of delegated editor>”.

13. Promoting Equity, Diversity and Inclusiveness within PJVM

Our Managing Editors encourage our Editors-in-Chief and Associate Editors to form diverse and knowledgeable Editorial Boards. We take pride in offering opportunities to everyone regardless of their gender, ethnicity, sexual orientation, age, religion, or socioeconomic status. Discrimination has no place in our workplace, and PJVM editors are expected to hold these values in the highest regard.

14. Special Issues

On occasion, special issues highlighting particular subjects, conference proceedings, etc., may be published.

15. Article Processing Charges

The year will be exempt from article processing fees. Updates to follow.